To search for a database from the HKU Library homepage, follow these steps:
Go to the HKU Library Homepage: Open your browser and navigate to the HKU Libraries website at https://lib.hku.hk.
Locate the Databases Section: On the homepage, click on the "Databases" link. This is usually found under the "Quick Links" or in the main menu at the top.
Access the Database Search Tool: You will be directed to a page where you can browse or search for databases by title, subject, or type. (https://libguides.lib.hku.hk/az.php)
Search for a Database: Use the search bar to type in the name of the database you are looking for, or select a subject area to browse all databases related to that topic.
Filter Your Results: You can refine your search using the filters provided (such as subject, type, or vendor).
Access the Database: Once you find the database you need, click on its name. If you are off-campus, you may be prompted to log in with your HKU Portal credentials.
For medical subject, please visit the quicklinks page at https://lib.hku.hk/medlib/quicklinks.html.
EndNote is a reference management software that helps researchers, academics, and students organize and store bibliographic references. It allows users to collect references from various sources, create groups, add notes, search within the library, and attach files. EndNote also assists in formatting citations and generating bibliographies in different styles, making it a valuable tool for academic writing.
To optimize the Find Duplicates feature in EndNote, we recommend presetting your preferences before importing any search results. Follow the steps below:
1. Go to Edit>Preference.
2. Select "Duplicates". Check "Title" and "Year" ONLY. This will help you find more duplicated records.
3. Select "Display Fields". Reorder your display fields to show Record Number, Author, Year, Pages, Title and Name of Database. These fields help you quickly scan for additional duplicates.
You may find search results from different databases, creating groups for different databases can help you organize, handle duplicates and count numbers of records after removing duplicates.
1. Right-click "My Groups" from left panel and click "Create Group".
2. Name the group using the name of the database.
3. Name a group as "Duplicates". This will temporarily store the duplicate records and help you to fill PRISMA flow diagram later.
Exporting the serach results is vary from different databases. Here is an example for exporting search results from PubMed.
1. Visit PubMed and conduct a search with your search statement.
2. Check the reference(s) you like to export .
3. Click Send to>Citation manager.
4. Choose Selection(#) and then click Create File. A .nbib file will be downloaded. Alternatively, choose All results to export all the references.
5. Import references into EndNote: In EndNote, go to File > Import > File...
6. Click on "Choose..." to browse and select the .nbib file downloaded.
7. Select "Multi-Filter (Special)" for the Import Option. (For Mac: Click on "Options" at the bottom left corner in order to find the Import Options)
8. Click "Import". All references will be imported in EndNote, under a temporary folder "Unfiled".
9. Drag and drop all references in this folder to the respective database group.
References found under the same database can be added the name of database. This will assist the deduplication process.
1. Select the database,
2. then click Library > Change/Move/Copy Fields...
3. Select "Name of Database".
4. Select "Replace whole field with:"
5. Type in the name of the database, e.g. Medline (PubMed). Then click OK.
6. An alert message will pop up, reminding "This operation cannot be undone". Click OK to continue. The name of the database will be then assigned to all references in the selected group.
Before removing the duplicated references, create a NEW EndNote library named "Duplicates". This new library serves as a backup for duplicated references in case you need them back.
To identify the duplicated reference,
1. Select "All references".
2. Select Library>Find Duplicates.
3. A window will pop up and show the duplicated references side by side and require you to review them one by one. To efficiently review all the deduplicate the references in one go, click 'Cancel'. All duplicates will then be highlighted.
4. Review the deduplicates by looking at the authors, title, year, etc. and deselect those are not duplicates by holding "Ctrl" key and de-select the reference.
5. Drag and drop the all highlighted duplicates to the "D-Duplicates" group. You now have the number of duplicates. You may fill this number to the PRISMA flow diagram.
6. For back up, move these duplicates to your Duplicates library. Select all duplicates, right-click and click "Copy" the duplicates and paste them in your Duplicate library. Save and close your Duplicates library.
7. To remove the deplicates from your working library, drag and drop all the references in "D-Duplicates" group to "Trash" at the left panel.
The Sync feature in EndNote 21 allows you to access the contents of your EndNote library available on all your devices.
1.Start configuring library syncing by opening the EndNote library you’d like to designate as your EndNote Sync library and then click Library > Sync.
2. Press Sign Up to create a new EndNote Web account or sync with an existing EndNote online account by inputting your login credentials.
3. By default, every 15 minutes, EndNote 21 will check your library for changes to send or receive. Click Sync Status to confirm that all reference details synchronize between your desktop library and EndNote Web account.
4.To sync on a secondary computer, create a blank EndNote library by choosing File > New. Click Library > Sync to input your EndNote Web account credentials and perform your initial sync to copy down all existing library information.
The Library Sharing feature in EndNote 21 allows you to share your library with up to 1,000 collaborators using EndNote desktop.
1. After configuring Sync, open your designated Sync library and click File > Share to set up your Library Sharing team.
In EndNote21, the "Find Full Text" feature allows you to download some full-text articles from references saved in your EndNote Library.However, please keep in mind that NOT all publications subscribed to by the library may have downloaded PDFs available. Downloading a large number of references systematically may violate the library's policy on excessive downloading.
1.Select the reference you wants to find the PDF.
2. Go to References>Find Full Text>Find Full Text
3. On the right panel, click "PDF". A PDF will show if EndNote21 can find the PDF of your reference.