Research Data Management

DMPTool@HKUL

The DMPTool is an online writing tool that helps you to develop your own data management plan (DMP) with template and guidance. You can save and come back anytime to your plan, and you can export your plan in Microsoft Word format for further editing. DMPTool@HKUL is the institutional version of the platform configured specifically for HKU staff and students. 

Log in to DMPTool@HKUL
(Sign in with your HKU Portal account)

Note: DMPTool is used for DMP document writing only. For submission of DMP, please first download the DMP document in Microsoft Word or PDF format from the DMPTool, then log in to RPg DMP Input Form / PI DMP Input Form to submit your DMP to your supervisor / head of department for approval. 

Step 1: Create a new plan

 

1. Go to DMPTool@HKUL.
2. Click "Sign In" on the right-hand side and log in with your HKU Portal account.

 

1. Click the "Create Plan" button in My Dashboard or select from the menu bar.

 

1. Enter your research project title.
2. Click "Create Plan" button to proceed*.

• *Note: No changes are required for the second question with the default input.

Step 2: Project details

 

1. Edit your Project Title if necessary.
2. Input your research project information, for example, briefly describe your research project, select the research domain, and the project period.
3. Input the funder and funding information (if any).
4. Check the box "The University of Hong Kong" for the organizational guidance.
5. Click the "Save" button to save the information on this page.

Step 3: Project contributors

(This step is optional and may leave it blank if not applicable.)

 

1. Click the "Collaborators" tab. 
2. Click the “Add a contributor” button to add the project contributor(s) if any. 

 

1. Add new contributor and input the contributor’s name and email.
2. Select a role for the contributor. 
3. Click the "Save" button to save the information. 

Step 4: Write your plan

 

1. Click the "Write Plan" tab to see the major components of the plan. 
2. Click on "expand all" to view all questions to answer. These questions will guide you through writing your plan. 

 

1. Answer the questions. 
2. Check the guidance provided to answer the questions. 
3. Click on the “Save” button to save your answers. 

Step 5: Finalize and Download your DMP

 

1. Click on the "Finalize" tab to finalize the plan. 
2. Check if you have completed the requirements if you want to make the plan visible. 
3. Select the visibility option for your plan. (Note: the visibility of your plan is set as private by default.) 
4. Click “Set Visibility” to set the visibility of your plan. 

 

1. Click the "Download" tab. 
2. Select the Format as docx. 
3. Check all the boxes under “Download settings”. 
4. Customize the font style, font size and page margin according to your preference. 
5. Click on “Download Plan” to download your DMP document.