Researcher Connect is a blog designed for the HKU research community, bringing community members the latest news and trends in research support services. It keeps you well informed of the updated news in areas such as:
How to Publish a Paper
Preparing a manuscript for publication? There are many online guidelines and resources offered by major publishers for publishing papers. Some of them are listed as follows.
| Subjects | Publishers |
| Multidisciplinary |
• Elsevier: Publishing with Elsevier: step by step • Springer: How to Publish? Step by Step • Springer Nature: How to write your paper • Taylor & Francis: Author Services Supporting Taylor & Francis Authors How to Get Published (Youtube video) • Wiley: Journal Authors • Oxford University Press: Welcome to our Author Resource Centre |
| Business and management subject |
• Emerald: Author How-To Guides |
| Education, business, and management |
• SAGE: How to Get Published |
| Chemistry |
• Royal Society of Chemistry: Author & reviewer hub |
| Electronic and electrical engineering |
• IEEE: Publish with IEEE Journals, Conferences, Magazines, Books |
| Medicine |
• BMJ: Resources for authors How to get your research published: The BMJ's tips (Youtube video) |
| Public health & healthcare |
• MDPI: Information for Authors |
1. Authorship
AI tools in general do not qualify as authors in academic writing. It is the authors’ responsibility to ensure the accuracy, originality, and integrity of their work, even when using AI tools in the research or writing process.
The Committee on Publication Ethics (COPE) states:
“AI tools such as ChatGPT cannot be listed as an author of a paper, as they do not meet the requirements for authorship: they cannot take responsibility for the submitted work, nor can they manage conflicts of interest, or agree to publication forms.” (COPE position statement, 2023 )
American Chemical Society (ACS):
“AI tools should not be included in the authorship list. Instead, AI tools should be acknowledged and mentioned transparently.” (Source: ACS Publications)
Oxford University Press (OUP):
“AI does not qualify as an author and should not be used to undertake primary authorial responsibilities.” (Source: OUP Author use of Artificial Intelligence)
2. Use
Different publishers may have different policies on the use of AI tools in academic writing.
Summarising policies by major publishers, typically, AI tools (for example, LLMs, Large Language Models) can be used by authors to assist with specific elements of manuscript preparation, such as improving clarity or grammar, but their use must be appropriately disclosed according to individual publisher policies. Below are some publisher statements or policies on the use of GenAI in scholarly publishing.
| Publisher | Policies and Statements |
| ACM Policy on Authorship | "The use of generative AI tools and technologies to create content is permitted but must be fully disclosed in the Work." |
| Cambridge University Press - AI Contributions to Research Content | "AI use must be declared and clearly explained in publications such as research papers, just as we expect scholars to do with other software, tools and methodologies." |
| Elsevier Generative AI policies for journals |
In scientific writing, “Authors should disclose in their manuscript the use of AI and AI-assisted technologies and a statement will appear in the published work.” In figures, images and artwork, "Elsevier does not permit the use of Generative AI or AI-assisted tools to create or alter images in submitted manuscripts. This may include enhancing, obscuring, moving, removing, or introducing a specific feature within an image or figure. The only exception is if the use of AI or AI-assisted tools is part of the research design or research methods." |
| Emerald Publishing’s Stance on AI Tools and Authorship | "Any use of AI tools within the development of an Emerald publication must be flagged by the author(s) within the paper, chapter or case study." |
| IEEE Submission Policies | “The use of content generated by artificial intelligence (AI) in a paper (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section of any paper submitted to an IEEE publication.” |
| Springer Nature - Artificial Intelligence (AI) |
“Use of an LLM should be properly documented in the Methods section (and if a Methods section is not available, in a suitable alternative part) of the manuscript.” "While legal issues relating to AI-generated images and videos remain broadly unresolved, Springer Nature journals are unable to permit its use for publication. " |
| PLOS - Ethical Publishing Practice | "Contributions by artificial intelligence (AI) tools and technologies to a study or to an article’s contents must be clearly reported in a dedicated section of the Methods, or in the Acknowledgements section for article types lacking a Methods section." |
| Sage - Artificial Intelligence Policy | "The use of AI tools that can produce content such as generating references, text, images or any other form of content must be disclosed when used by authors or reviewers. Authors should cite original sources, rather than Generative AI tools as primary sources within the references. If your submission was primarily or partially generated using AI, this must be disclosed upon submission so the Editorial team can evaluate the content generated. " |
| Taylor & Francis - AI Policy |
"Authors must clearly acknowledge within the article or book any use of Generative AI tools through a statement which includes: the full name of the tool used (with version number), how it was used, and the reason for use. Note that some journals may not allow use of Generative AI tools beyond language improvement, therefore authors are advised to consult with the editor of the journal prior to submission." |
| Wiley - Best Practice Guidelines on Research Integrity and Publishing Ethics |
"Authors may wish to use artificial intelligence tools or technologies (“AI Technology”) when preparing a manuscript for submission to a Wiley journal. Wiley welcomes the thoughtful use of AI tools. Authors should maintain documentation of all AI Technology used, including its purpose, whether it impacted key arguments or conclusions, and how they personally reviewed and verified AI-generated content. Authors must also disclose use of AI Technologies upon submission to a Wiley journal." |
Disclaimer:
The information provided is accurate and current only at the time of data collection. It may not reflect subsequent changes or developments. You are advised to verify publishers’ policies from their websites.
